Practice Management & Clinical OS
RehabDesk AI is a practice management software that replaces paper registers and spreadsheets with digital patient records, session & package tracking, and WhatsApp auto-invoicing — so no payment slips through and no patient quietly drops off mid-treatment.
Ananya Rao
Lower-back rehab
Next: Tomorrow · 4:30 PM
Marcus Lee
Post-op shoulder
Next: Discharge review
Priya Nair
Sports physio
Next: Fri · 11:00 AM
The daily leak
A prepaid 10-session package quietly loses a top-up or three unbilled sessions — and no one notices until month-end.
Session & package tracking
Every session decrements the package in real time. Unpaid balances surface on the ledger the moment they occur, not weeks later.
Someone completes 4 of 10 sessions, misses one, and never rebooks. Recovery stalls and the remaining revenue walks out the door.
Automated recall & reminders
WhatsApp reminders fire before each due session, and drop-off alerts flag patients who miss a booking so your desk can call them back.
Enquiries land in a DM inbox at 9 PM, sit unanswered overnight, and by morning the patient has booked with the clinic that replied first.
AI lead + review engine
The bot answers Instagram and WhatsApp enquiries instantly, captures the lead, and nudges happy patients toward a Google review. This is RehabDesk's built-in clinic marketing automation — WhatsApp broadcast campaigns, an Instagram DM booking bot, and automated Google review requests, all included in the Pro plan.
An enquiry comes in on WhatsApp, Instagram, or a walk-in intake at the desk.
The package decrements automatically; balance and next-visit date update on the ledger.
A PDF tax invoice hits the patient’s WhatsApp the moment a session or payment is recorded.
Interactive tour
From patient intake to WhatsApp invoicing, session tracking to Google review automation — every step of clinic management and marketing automation, in the order it actually happens at the desk.
Clinic session tracking that stops revenue from slipping between visits. Each session decrements the package automatically — outstanding balances, overdue payments, and prepaid session counts surface on the ledger the moment they change, not at month-end.
Built for your specialty
Track 10–15 session packages, log attendance, and send automated WhatsApp receipts before recovery stalls.
→ Exercise adherence notes attached to each session
High-ticket adjustment packages, Instagram lead capture, and local review generation for spinal treatment plans.
→ Auto-recall at the 6-visit review point
Multi-session laser and PRP packages with before/after milestones, 24/7 social media lead booking, and top-up reminders.
→ Package top-up nudge after the final laser session
Braces and aligner session tracking, post-care reminders, and automated GMB review collection after successful treatments.
→ Review nudge sent 48 h after brace adjustment
Pricing
For a single practitioner leaving paper behind.
For growing clinics that want the leak sealed everywhere and their marketing automated.
For polyclinics & multi-location groups.
All plans include a 7-day free trial · 7-day money-back guarantee · no setup fee
DPDPA 2023 compliant
Built to India’s Digital Personal Data Protection Act.
7-day money back
Full refund within your first week, no questions.
No lock-in
Cancel any month. Your account, your call.
You own your data
Patient records belong to your clinic, always.
1-click CSV export
Take everything with you whenever you like.
A straight answer on scope: RehabDesk AI is a practice-management and clinical-operations tool. It is not a diagnostic device and is not HIPAA-certified — it’s built for DPDPA 2023 (India). It doesn’t diagnose or recommend treatment; your clinicians do. We’d rather tell you that up front than have you find out later.
Questions
No. RehabDesk mirrors the register your desk already keeps — patients, sessions, payments. Most front-desk staff are running it the same afternoon. We also handle data migration from your existing Excel sheets.
Messages go out through the official Meta Cloud API and Twilio, only for reminders, invoices, and recalls you approve. Patients can opt out anytime, and you control the timing and frequency.
Data is encrypted with 256-bit encryption and handled in line with India's DPDPA 2023. Your clinic owns its records, and you can export everything to CSV in one click if you ever leave.
No. RehabDesk is a practice-management and operations tool. It does not diagnose, and it does not recommend treatment — those decisions stay entirely with your clinicians.
Start with the 7-day free trial. If it isn't right within your first week of paying, we refund you in full — no forms, no lock-in contract.
Yes. The Pro AI Growth Suite supports multiple practitioners with shared patient records, and the Custom plan covers unlimited practitioners across multiple locations.
Yes. RehabDesk's Pro plan includes a WhatsApp AI chatbot for instant patient replies, an Instagram DM bot that captures booking leads 24/7, WhatsApp broadcast campaigns for patient recall, and automated Google Reviews collection — all built specifically for multi-session clinics and DPDPA 2023 compliant.
From the blog
Practical guides on patient retention, WhatsApp marketing for clinics, GST billing, and DPDPA compliance — written for Indian clinic owners.
Most physio clinics lose 30-40% of patients after session 3. Here is why it happens and the exact WhatsApp recall workflow that brings them back.
India new Digital Personal Data Protection Act is now in force. Here is what physiotherapy, dental, and dermatology clinic owners must do to stay compliant.
Step-by-step: how to send GST-ready PDF invoices over WhatsApp to patients automatically after every session. Legal, compliant, and saves 30 min a day.
Set up your first patient ledger in minutes. Seven days free, your data stays yours, and you can walk away anytime.
